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Welfare Policies

Safeguarding Policy 

The Brentham Club is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in our club at all times, including all programmes and events we run. This Policy strives to minimise risk, deliver a positive experience for everyone and respond appropriately to all safeguarding concerns/disclosures.

Safeguarding Policy

Concern Reporting Form

Whistleblower Policy

Diversity and Inclusion Policy

Privacy Policy

In addition to the above policies, the Brentham Club tennis section maintains a code of conduct and policies relevant to tennis safeguarding on their own website, which can be found here.

Safe and Inclusive Code of Conduct

All staff (full and part-time), all contractors, club officials, volunteers, members and others using the club facilities are required to abide by this Code of Conduct. This is required in order to support the club in providing a welcoming, safe and appropriate environment for all children, young people and adults at risk.


At all times, as relevant for your role: 

  • Prioritise the well-being of all children and adults at risk at all times, treating them fairly and with respect

  • Be a positive role model. Act with integrity, even when no one is looking

  • Help to create a safe and inclusive environment both on and off court

  • Not allow any rough or dangerous behaviour, bullying or the use of bad or inappropriate language

  • Not use any sanctions that humiliate or harm a child or adult at risk

  • Value and celebrate diversity and make all reasonable efforts to meet individual needs

  • Keep clear boundaries between professional and personal life, including on social media

  • Have the relevant consent from parents/carers, children and adults before taking or using photos and videos

  • Refrain from making physical contact with children or adults unless it is necessary as part of an emergency or congratulatory (e.g. handshake / high five)

  • Refrain from smoking and consuming alcohol during club activities or coaching sessions

  • In the context of care for children, ensure roles and responsibilities are clearly outlined and everyone has the required information and training

  • Avoid being alone with a child or adult at risk unless there are exceptional circumstances.  Take positive action to protect yourself if concerned about any position you are asked to put yourself in 

  • Refrain from transporting children or adults at risk, unless this is required as part of a club activity (e.g. away match) and there is another adult in the vehicle

  • Not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such

  • Not have a relationship with anyone under 18 for whom they are coaching or responsible for

  • Not to have a relationship with anyone over 18 whilst continuing to coach them

  • Doing nothing is NOT an option: report all concerns and disclosures ASAP, following the Concern Reporting Procedure. If someone is in immediate danger, call the police (999)

The Code of Conduct should be interpreted in a spirit of integrity, transparency and common sense, with the best interests of children and adults at risk as the primary consideration.

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